As the forecast and baseline don’t meet, we’re planning to complete the project with less effort than expected initially. Our tooltip shows us how close the work to-date is to the baseline. It helpfully shows the baseline (plan of record) as a blue line, actual work-to-date as a red line, and the forecast based on the project schedule as a black line. The Power BI report following shows the trend of work effort on the project over time. Unlike the previous discussion where the steadiness of work assignments has no impact, it will directly impact % Work Complete and, for that reason, may also not be ideal. Because it’s not available for use in the standard Gantt chart where the project’s overall duration provides it context, it should be presented with some complementary measure like Days from Start / Project Duration. We are also not saying the project is varying from its baseline because baseline also has no impact on % Complete.Īnother metric available by default in Project Online (though not available for display in the out-of-the-box Project Center Gantt chart) is % Work Complete. The amount of work being performed every day could be exactly equal or widely varying without impacting the situation we have just examined. Note that we are not saying the problem stems from work being unevenly scheduled. It is a point-in-time indicator, and as a result, the presence of parallel workstreams limits the usefulness of that metric.
Great question! The initial question was asked because % Complete is purely duration-based. Please understand that assigning more or fewer resources to project tasks can also influence this metric’s usefulness as an indicator of project progress. In summary, the % Complete metric is influenced by the degree to which a project’s tasks either overlap or are spread out. The degree of change we see here is far greater than in the overall project, whose duration has increased from 5 to 7½-months. This set of tasks is only part of the overall project schedule. Dividing that into 61 days gives us 61% of progress for this summary task – putting the progress bar on our Gantt chart out to the right of our indicator for today. Adding up the number of days of duration represented by the four 100% complete tasks gives us a total of 37 days. Therefore, today’s date, represented by the vertical green line on our Gantt chart, is 56% of the duration between our Start and Finish dates. Today’s date is 30 working days from our Start date of September 14 th. If we add the duration of each of the detail tasks, we get a total of 61 days. This means there is work being performed on two tasks simultaneously during this period. (In addition to the weekends, there are two non-working days in that period, representing Thanksgiving and the day after.) If you examine the start and finish dates of the detail tasks, you will see that two of the tasks overlap.
Project plan 365 mark task as complete trial#
You can see that the Trial Product Manufacture summary task’s overall duration is 54 working days. Microsoft’s online documentation for Project Online defines % Complete = Actual Duration / Duration * 100.īelow is a selection from our project schedule. The progress bar represents the value of the project’s % Complete field. This could cause someone to think we’re ahead of schedule or performing work scheduled in the future.įirstly, what is the source of the value for the progress bar? Great question. However, the progress bar on both projects extends beyond today. As a result, we might expect that the black progress bar within the blue project timeline should be precisely at the green vertical line representing today’s date. They started on time, completed on time, and the planned amount of work was performed in all cases. I’ve updated it as if all of the tasks had been performed as scheduled by the PM. The image below shows two projects in my Project Online environment. Let’s go to Project and set up some sample data. Why, if my project manager is saying the project status is “green,” is the progress bar in the Gantt chart not aligned with today’s date? I received a question today from a client.
Let’s zoom in on one of the main components of many Gantt charts, the progress bar, and its relationship to the project’s overall status. It can be fairly simple and straight-forward and can be more complex, presenting variance from the project’s baseline, task dependencies, critical path, and more. The Gantt chart is a pictorial representation of a project’s lifecycle. The percent (%) complete metric is a great example of this. Information presented in the Project Center in Microsoft Project Online can sometimes be a mystery.
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